Put
the words into the gaps in the text
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Hello, my name is Jenifer Waite, director at project
manager.com. Hello, welcome to our whiteboard session today on «The three
best ways to manage your project». This is the most common question that I
get when people contact me or people ask on the (1)____ in our project
manager.com community. So people ask: “How can I manage my projects more
effectively and more quickly?” So I think the key word is “to (2)___”,
organize your work and these are the three things that I try to implement
that helps me and also the people in our (3)_____.
So, number one: share project plans easily.
So number one: you have to have a way to share the
plans. In many organizations and many companies, as we see, there’s no way
for people to (4)____ different documents, so by allowing people to access
the plans real-time and easily, it helps to manage your projects.
Number two: manage teams online. So, to be able to
have a (5)_______ for people, team-members, to go on to your project plans
online, I said that you can manage their task an assigned task and they can
actually complete in (6)____ on their status.
Number three is track progress daily. I submit
real-time, if you have these mechanisms in place and online accessible by
your team-members and they keep going as they (7)___ items, then when you
report status to your executives, your shareholders, your (8)__ they’re able
to see what’s happening real time.
So
those are the three best ways to manage your project, so many people say: «Well,
how do I do that, what things or what do I need, in place to be able to do
that?» We think they’re six, six (9)____ that you must have in order to
(10)_____ your projects better.
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forum
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community
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organize
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report
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mechanism
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access
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stakeholders
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tools
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manage
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complete
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Number
one: your dashboard. You must have a dashboard in there for you to be able to
(11)__ how the health of your project – is it on track, is it off track, are
there a red, a yellow a green (12)___
and being able to have your (13)___ members to be able to see the
status of the project too.
Number
two: a project planner. You must have some tool in place to be able to plan
your projects - the task, the resources and the timelines, the milestones.
Number
three: intelligent reporting. Not only do you need to see reports of your
project but so do other team-members. If they have worked (14)___ upon
someone else completing theirs, they need to know how that the other person,
the other organization, that they’re waiting on how they’re coming. They need
to know if something’s going to be late, so they can (15)___ accordingly. And
also for your executives and your (16)____ too.
Number
four is a way to manage your teams. So you need some way again to manage your
resources. How have you managed their (17)____, have you overloaded their
work? Maybe they’re not getting things done because they’re overloaded or
maybe they have projects that are (18)____ therefore they’re not getting
things. So by having a tool you can be able to see how you had your resources
(19)____.
Number
five: tracking results. Having a tool in place to track of results, of task,
of people, of resources, of assets, of your budget.
Number six: a way to (20)____ online.
So, again, many team-members are even if they in the same building - they may
be on a different floor, they if they’re in the same city - they may be in
different buildings. Of course we have people working on projects in
different cities and now internationally, so being able to (21)___ documents
and collaborate, and talk about documents, give feedback in real time, having
a way to have a discussion group just sounds like some of the the social
(22)___ channels have ways to have
discussion groups.
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statuses
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assess
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team
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plan
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stakeholders
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contingent
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overlapping
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allocated
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workload
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access
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media
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collaborate
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So,
to have this type tools, (23)____ for your projects. Some people say: “Well,
that’s great. How do I even do that?”, because people are struggling for
(24)____. So I say I like to make my
life easier. So there’s actually software available now. They can do all of
these things, they’re software that you can purchase, that have all six of
these tools (25)____, so you can deliver these three things and organize your work better and therefore
manage your projects better.
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available
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incorporated
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tools
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1.
Vocabulary focus. Study
the words and word combinations, practise
their translation, spelling. Check your knowledge
in the test. Play vocabulary game and set your own vocabulary game record.
2. Complete the sentences.
1.
This is the most common
question …
2.
You must have a
dashboard …
3.
You must have some
tool …
4.
In many organizations
and many companies …
5.
So, to be able to have …
6.
They can do all of
these …
7.
Not only do you need …
8.
Maybe they’re not
getting …
9.
Of course we have people
…
10.
If they have worked …
3. Say if the following statements are true according
to the text.
1. The key word in successful project management world is ‘control’.
2. Managers need to share the plans in one organization or company.
3. Software allows manners to contact
all team-members and supervise their tasks.
4. It’s better for your project, when stakeholders can see what happening
real time is.
5. A dashboard allows managers to assess changing demands of the
executives.
6. You never can determine in advance what the task, the resources and the
timelines, the milestones at your project will be.
7. The team-members need to see reports of the project but not your
executives.
8. The health of your project is one of the most important conditions for
you and your team-members.
9. Nowadays a lot of computer programs with a variety of tools can help you
with your projects.
10. Successful project needs your weekly progress tracking.
4. Comprehension questions.
Why
do you need to share the plans?
Why
do you have to manage a workload or your resources?
What
does tracking of results include?
What
are the main ways to collaborate online?
What are the main tools that help to manage your
projects better?
